Contract Amendments

Overview

Contract Amendments allow you to make changes to an existing employee’s contract without re-issuing a full new contract. Use this when you need to change an employee’s pay, role, or contracted hours. Like digital contracts, amendments go through an HR approval process followed by a two-step e-signature workflow — company signatory first, then the employee — with automatic PDF distribution once both parties have signed.

When to use

• Pay change — salary increase, rate adjustment, or change of pay type.
• Role change — promotion, transfer, or change of job title and duties.
• Contracted hours change — change to weekly hours, number of days, or working pattern.

Create a contract amendment

1. Go to Employee Management → Employee Directory, search for the employee, and open their record.
2. Click the Create Contract Amendment action (or New Contract / Contract Amendment).
3. Fill in the amendment form:

4. Set the Effective Date — when the changes take effect.
5. Toggle the changes that apply:
   • Pay Change
   • Contracted Hours Change
   • Role Change
6. Enter an Amendment Reason — explain what is changing and why.
7. Click Submit.

Approval and e-signature process

The amendment follows the same workflow as digital contracts:

1. HR Approval — the amendment is sent for HR review and approval.
2. Company signatory e-signs — on approval, the company signatory receives an email with a link to review and sign the amendment letter.

3. Employee e-signs — once the company signatory has signed, an automatic email is sent to the employee to review and sign.
4. PDF distribution — once both parties have signed, the record is locked and a signed PDF is automatically emailed to:
   • The employee.
   • The company signatory.
   • Any other relevant teams configured to receive a copy.

How it’s used downstream

• Rotas / Timesheets — pulls the working pattern that covers the date of each shift or timesheet, handling overlaps from the effective date.
• Leave — applies the time-off policy active on the request date;
• Holiday Allowances — pro-rata allowances based on the effective date and change in contracted hours if any.

Good practice

• Use one amendment per effective date — avoid stacking multiple changes on the same date.
• Enter clear amendment reasons so audits show what changed and why.
• Double-check working pattern and time-off policy selections before submitting — these drive scheduling and allowance changes.

Related Topics

• Digital Contracts — Issue a new contract to an employee
• Contract Templates — Create and manage contract templates
• Managing Records — Update employee information
• Contracts Management — Section overview